Corporate parties might not sound like a lot of fun at first, but they can be more than you could possibly imagine. You can throw a good business party for a number of reasons: an employee’s birthday, someone’s retirement, a good contract has been signed, or you just got news of a huge sale. Whatever the reason for a party might be, it’s important to prepare everything and to carefully plan things, because a corporate party isn’t the same as the one you would throw for a good friend or a family member. Here’s how you can do it:
Timing is the key, and if you want your party to be successful, you have to start planning it at least three months in advance. Because it’s not going to be as casual as it would be if it were just you and your close friends, you need to consider a lot of things first. This way, you will have a lot of options for venues and caterers, and you will be able to negotiate the date as well as the price. Finding a venue on a date that’s already been set is a huge challenge, but if you’re flexible, you’ll be able to find great venues. Of course, if you are going to have “guests of honour”, you will naturally have to adjust the date so that it suits them, which is why you should definitely include them in the party planning process.
You don’t need to know the exact number of people who are going to attend, but knowing whether you’ll be expecting a hundred or three hundred people is going to make the planning process a lot easier. If it’s just going to be a handful of people who are going to be celebrating a coworker’s birthday, you can easily throw the party at your house or in a café that’s close to your office. If, on the other hand, you’re planning a business gala event, you are going to need to book a hall or possibly a restaurant. Whatever you decide to do, make sure you visit the venue first, because this will give you a chance to see whether it will be suitable for your party.
If you’re going to be eating, you should definitely hire a caterer who is going to both prepare and serve food at the event. Of course, this means that you should scout the office to find out whether anyone has a food allergy, if there are vegans or vegetarians, and whether there is someone who can’t eat something because of their religion. If it’s a celebration, get a couple of bottles of great champagne from Hong Kong that you can open at some point in the evening and make a toast. Talk to caterers and see what food they are preparing so that you can find and pair a selection of fine wines that are going well with the dishes you will be eating that night.
If it’s a small party, you can invite everyone in person, or you can send them a text message. A bit more formal invitation can be sent via email too and it’s a great way to track who is going to come. Of course, if you’re planning a gala, you should create a simple, formal invitation that you can hand out or send to everyone. Whatever you decide to do, remember that your invitation should include the exact date and time of the party, as well as directions to the venue.
It doesn’t matter if your company is celebrating the end of another successful year or a huge sale, you want everything to be perfect, especially if you took a great part in organizing the event in the first place. Finding the balance between casual and professional might be tough to do, but if you plan everything in advance and take time to think about the details, you will not be overwhelmed.